A free playbook by The Aigent Lab

Portfolio & Operations

Portfolio & Operations · Playbook 06

Your clients' properties. Managed.

Three workflows on the books you already keep, then one live dashboard that pulls it all onto a single page. The version of portfolio operations you'd have built yourself, if you had the time.


Why this matters.

A managing agent on a single unit typically runs a real percentage of gross rent. Across several client portfolios, that's meaningful money nobody talks about. Cashflow timing, period-end accounts, and yield analysis are exactly the work that benefits from an analyst who never gets tired and never loses the spreadsheet.
You do not need to appoint a manager. You need the right workflows installed.

Three workflows. One dashboard.

01

Cashflow snapshot

Ask for a 90-day cashflow forecast per property and consolidated, pulling income timing, mortgage and service charge schedules, and any vacancy gaps.

02

Month or quarter-end close

Ask for a reconciled per-property P&L, with repairs separated from capital improvements and anything uncategorised flagged.

03

Yield analysis

Ask for net yield ranked by ROI across the portfolio, stress-tested against a rent change and a cost-inflation scenario.

04

Render the dashboard

Use a dashboard-building skill to stitch the three workflows into one page: top-line tiles, a cashflow chart, a P&L table, and a yield ranking.

The dashboard prompt
Build me a portfolio dashboard from the cashflow snapshot, the month-end close, and the yield analysis I've already run. Top tiles: total value, last-30-day income, next-30-day cash position, blended net yield. Then three sections: cashflow chart, per-property P&L table, yield ranking table.

What it still gets wrong.

i.

It doesn't show properties

Viewings, tenant vetting, and the late-night handover are still a human job. This replaces the financial half of portfolio management.

ii.

It doesn't file taxes

The close drafts a P&L and flags anomalies. An accountant still signs off the final submission.

iii.

Bad inputs break the page

Uncategorised accounting transactions or missing CRM data show up as gaps in the dashboard, not silent fixes.

iv.

The first build needs a revision pass

Budget twenty minutes for the first render. Subsequent refreshes take seconds.


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